View Approvals and QOTP Episodes

Prescribers logged into the portal can view (but not edit) the details of Approvals and Queensland Opioid Treatment Program (QOTP) Episodes linked to their patients.

Approvals and QOTP Episodes grid

This grid shows your approvals and QOTP episodes.

Approvals: Only approvals with a status of granted are current and valid. You should click on an approval to view more details including the approval number and version.

QOTP episodes: An episode relates to a period of time that a patient is with a particular prescriber for treatment. A patient may have more than one episode during the time that they are registered on the program. You should click on an episode to view more details including the episode number.

From the navigation menu, select Approvals and QOTP Episodes.
(If required) Filter by Date Range.

If no approval or episode is found, a message is displayed: There is no approval or QOTP episode for the date range selected.
(If required) Apply additional filters to each column header.

Select each column header to sort the column values (ascending, descending).

Column	Details
Last Updated	The date the approval or QOTP episode in QScript was last updated by a Queensland Health regulator user. By default, the most recently updated entries are at the top of the list.
Patient	The name of the patient related to the Individual Patient Treatment Approval or QOTP Episode. For Patient Class Approvals, there is no associated patient name.
Type	Individual Patient Treatment Approval Patient Class Approval Episode
Status	The current status of the approval or QOTP episode:
Start Date	For approvals, the approval start date For episodes, the date of the first dose
End Date	For approvals, the approval end date For episodes, the date of the last dose
Medicines	For approvals, the medicine(s) covered by the approval For episodes, this field is empty.
Conditions	For approvals, this field will be populated as follows: Yes - this means there are one or more conditions on the approval. No - there are no conditions on the approval. This field is blank for QOTP episodes.

View Approval details

Prescribers can only view approvals where they are nominated as prescriber (or primary prescriber for Patient Class Approvals). Click on an approval in the grid to view details.

Approval

Approval status

Pending
Granted
Amended Pending
Renewed Pending
Amended
Cancelled
Renewed
Expired
Refused

Approval subtype

As selected by the regulator.

Section

The legislation relevant to this approval.

Start/End Date

Start and end date for the approval.

When the end date is reached, any Granted approval is automatically set to Expired.

Number of patients approved for

The number of patients covered by the approval.

This applies to Patient Class Approvals only. This field is not displayed for an Individual Patient Treatment Approval.

Correspondence

All correspondence is displayed in the grid in reverse chronological order.

Select a row to open the attached document (and download it).

Correspondence related to an approval generated by Queensland Health is only visible to the prescriber who holds the approval.

For each line entry in the Correspondence, a flag Read or Unread is displayed.

Column	Details
Date of document	For letters, displays the date the letter was created.
Date added	For all correspondence, displays the date the item was added.
Type	Displays the type of correspondence.
Source	Inbound - Received by Queensland Health. Outbound - Initiated by Queensland Health.
Sender / recipient	Categories of individual or organisations that are senders (Outbound) or recipients (Inbound) of correspondence.
Filename	The filename of the correspondence item. Click to view or download.
File extension	The file type of the correspondence item.
Read	Read or unread.

Notifications

As correspondence is received and opened, the Correspondence numbered badge is automatically updated.

See Correspondence

View QOTP episode details

Click on an episode in the grid to view details.

Episode

Episode status

Pending - Patients can only have one Pending episode at a time. The episode remains Pending if additional information is required to complete the admission.
Open - The episode has been reviewed and approved. Patients can only have one Open episode at a time.
Closed - Includes Date last dose and a Reason for Discharge
Cancelled

Date of first dose

The date the patient received their first dose.

Date of last dose

The date the patient received their last dose (if specified).

Reason for discharge

Treatment completed
Ceased to participate
Ceased to participate involuntarily (non-compliance)
Transferred to another service provider
Transferred to an interstate provider
Imprisoned
Died
Other

QOTP approved opioid

The approved opioid to be prescribed to the patient, as nominated by the prescriber upon the commencement of the episode. The approved opioid actually being prescribed to the patient may change during the episode.

Correspondence

All correspondence is displayed in the grid in reverse chronological order.

Select a row to open the attached document (and download it).

For each line entry in the Correspondence, a flag Read or Unread is displayed.

Column	Details
Date of document	For letters, displays the date the letter was created.
Date added	For all correspondence, displays the date the item was added.
Type	Displays the type of correspondence.
Source	Inbound - Received by Queensland Health. Outbound - Initiated by Queensland Health.
Sender / recipient	Categories of individual or organisations that are senders (Outbound) or recipients (Inbound) of correspondence.
Filename	The filename of the correspondence item. Click to view or download.
File extension	The file type of the correspondence item.
Read	Read or unread.

Notifications

As correspondence is received and opened, the Correspondence numbered badge is automatically updated.

See Correspondence

All correspondence is displayed in the grid in reverse chronological order.